Features

We custom built StaffBlox with just one thing in mind: Preschool and aftercare scheduling. We wanted to deliver useful functionality while keeping everything as simple as possible - we like making simple software. That's why everything is on one page. And if there is something you don't need, you can remove it from the screen. As experienced operators in the space we know that schedules are the dirty secret of the industry: most centers don't really track the details and keep everything as up to date as they should. So when there are adjustments to be made - someone is out sick or some kids don't show up -- it often results in a last minute scramble.

Plan your staff at the start of each session

Set up your entire schedule once at the beginning of a new session and StaffBlox keeps it organized and updated for you. Create a schedule that works for your organization to maintain a coordinated and compliant operation – some only need to track large blocks of time (e.g.: morning session, lunch, afternoon session…etc) while others need to be more detailed. Assign staff to roles, rooms, and time blocks without juggling spreadsheets or whiteboards. Balance the staff schedules while being aware of student ratios and staff available hours.

Make updates every day…if you need to.

Schedules change. Someone calls in sick, a student is absent, a room needs a different allocation. StaffBlox makes it easy to adjust on the fly and push those changes out to your staff immediately so no one is working off old information.

Don’t allow phones in your facility? No Problemo.

Our central schedule board provides a convenient, real-time display in the office so your team can quickly glance at today’s final schedules. Staff members can easily confirm any last-minute adjustments or room reassignments before heading to their classrooms. To make updates accessible everywhere, many schools set up multiple screens in high-traffic areas like break rooms and main hallways. This ensures everyone stays aligned and up to date without relying on staff checking personal phones or sending text messages around.

Push changes to your staff

When something changes, your staff know about it. StaffBlox keeps everyone on the same page with up-to-date schedule information available whenever they need it. Again simple software: either send a txt message to the affected staff, make direct updates in their phone calendar or if your staff doesn’t have access to their mobile devices during the day, with our centralized “mission command” big screen view your staff can always just come into the office to confirm their daily schedules.

Reports for every need

Generate reports for internal planning, regulatory compliance, and payroll — all from the same data you’re already entering. No double work, no extra tools. See the reports overview for more info.

Know where all your students and staff should go during the ‘Aftercare shuffle’

Keep a clear record of which students are enrolled in which aftercare programs, their scheduled pickup times, and any day-to-day changes. Always know who is where and when they’re leaving as well as which staffers are watching them.

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